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Director of Finance

Director of Finance

Bartram’s Garden seeks to hire a Director of Finance to join a team of change-makers working to position this 45-acre Southwest Philadelphia asset as a dynamic civic common and river garden for the community. This position will serve as a strategic thought-partner and report to the executive director (ED). The successful candidate will be a hands-on and participative manager and will lead and develop an internal team to support the following areas: finance, business planning and budgeting, human resources, administration, and IT.

The Director of Finance will play a critical role in partnering with the senior leadership team and the Board committees in strategic decision-making and operations as Bartram’s Garden continues to enhance its quality programming, restore its facilities and landscapes, and build organizational capacity. This is a tremendous professional development opportunity for a finance and operations leader to maximize and strengthen the internal capacity of a high-impact organization on a significant growth trajectory. This is a full-time position with benefits.

Essential Functions

Financial Management

  • Oversee and lead annual budgeting and planning process in conjunction with the ED; administer and review all financial plans and budgets; monitor progress and changes; and keep senior leadership team apprised of the organization’s financial status. Work closely with the ED, senior staff, and the Board to develop short-, medium-, and long-term financial plans, budgets, and projections; ensure the timeliness, accuracy, and usefulness of reporting for Board members and funders; and prepare/communicate monthly and annual financial statements to the ED, senior staff, and the Board.
  • Analyze and present financial reports in an accurate and timely manner; clearly, communicate monthly and annual financial statements; collate financial reporting materials for all donor segments; and oversee all financial, project/program, and grants accounting.
  • Supervise and manage staff and external vendors and contractors including the office administrator; auditors; and Bookminders, the outsourced controllers; and perform fiduciary duties regarding JBA’s investments.
  • Coordinate and lead the annual audit process. Liaise with external auditors and the Finance Committee of the Board of Directors. Coordinate and manage the annual audit; ensure complete and proper filing of all tax returns, and handle accurate and timely filing of all necessary reports.
  • Manage organizational cash flow and forecasting and ensure the availability of funds as needed, maintaining healthy and strategic banking relationships and processes and work with project teams on tracking their expense and revenue goals.
  • Implement a robust contracts management and financial management/ reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements.
  • Update and implement all necessary business policies and accounting practices; improve the finance department’s overall policy and procedure manual.
  • Manage all external vendors, including those related to accountants, banks, investment firms, audit and legal firms, and other consultants. Provide oversight to the selection, implementation, and ongoing use of all project management and accounting systems related to quality production and financial soundness. Work closely with development staff to integrate development and financial management systems, and thoughtfully amend forecasts as necessary.
  • Manage all aspects of government grants and contracts, including oversight of the contract management process, development of specific standards for bidding and submission, contract negotiations, and document management. Coordinate bid processes, contractor selection and oversight, and reports to government funding agencies.
  • Represent JBA to partners, financial institutions, foundations and foundation executives, non-profit clients, auditors, public officials, and others. Remain current on non-profit audit best practices and state and federal laws pertaining to non-profits.
  • Create and maintain appropriate internal controls and financial procedures to ensure that the organization maintains financial record systems in accordance with generally accepted accounting principles, policies and procedures.
  • Partner with the ED on new partnerships and project opportunities, providing strategic recommendations based on predictive, forward-looking financial analysis and projections.
  • Human Resources, Technology, and Administration
  • Oversee human resources and administration, enhancing professional development, compensation and benefits, performance evaluation, training, and recruiting. Play an instrumental role in the talent management function of JBA, managing all aspects of hiring and retaining staff. Make strategic recommendations for and administer the ongoing application of organizational benefits and retirement frameworks, systems, and plans/programs.
  • Establish and manage a comprehensive training program to educate employees regarding staff tools, policies, and procedures.
  • Manage HR including payroll, security, and information technology related vendors, contracts, procedures, processes, including implementation/administration recommending improvements to current systems for proper internal controls and assure the smooth and productive use of these systems on a daily basis.
  • Participate in policy development as a member of the senior leadership team. This includes due diligence activities and primary oversight for compliance and human resources (HR) related issues, initiatives, and programs (e.g., staffing); ensuring the legal and regulatory compliance of all financial functions, and bringing internal issues and solutions to the senior leadership team for discussion and resolution.
  • Respond to project-based legal and compliance issues, working with project team members to evaluate the situation and generate the best possible solutions on a case-by-case basis.

Education, Experience, and Competencies

  • Bachelor’s degree in an accounting/financial/business field.
  • 5 years of experience in financial management leadership role, preferably in a non-profit organization.
  • Experience in partnering with executive staff and developing/implementing creative financial management strategies.
  • Accounting, budgeting, control, and reporting experience with non-profit organizations with multiple funding sources (including government contracts), including oversight of grant accounting, compliance, and reporting responsibilities.
  • Serve at the executive level in strategic, project, and organizational areas regarding finance segments of the work and propose insights that contribute to overall strategic investment and priorities.
  • Use analytical and abstract reasoning skills to move beyond financial tasks to their impact on the organization at large, thoughtfully creating and tracking metrics.
  • Demonstrate excellent organization and time management skills, with the ability to triage and respond to a variety of competing priorities and deadlines.
  • Utilize high-level written and oral communication skills to translate highly complex financial data, reports, and information to non-finance personnel.
  • Exhibit strong leadership, team management, communication and interpersonal skills, with an ability to work with staff across the organization.
  • Previous audit experience a plus.

About Bartram’s Garden
The John Bartram Association’s mission is to enhance and protect the landmark Bartram’s Garden and House, advance the Bartram legacy of discovery, gardening and art, and inspire audiences of all ages to care for the natural world. The garden was founded in 1728 by John Bartram, whose passion for plants and the natural world inspired generations of horticulturists. Located in Southwest Philadelphia, the 45-acre public historic garden is preserved, enhanced, and maintained by the John Bartram Association as America’s oldest botanic garden in cooperation with the Parks and Recreation Department of the City of Philadelphia. Today, Bartram’s Garden offers opportunities for visitors to connect with and learn about plants, nature, history, art, and science. It encompasses the 1731 Bartram house and farm buildings, historic garden, reclamation meadow, tidal wetlands, community farm, recreational trails, and the Schuylkill riverfront with a public boat dock.

The Garden is in the midst of transformation, with unprecedented opportunities for growth and renewal. With the construction of the Bartram’s Mile Trail and first major house and garden restoration in nearly a century, the profile and visitation at Bartram’s Garden has increased immensely. Capitalizing on this momentum, we are about to embark on planning for a riverfront restoration, freshwater mussel hatchery, and a kayak dock expansion among numerous other projects. These opportunities are focused on building our capacity to serve as the outdoor classroom and living room of Southwest Philadelphia, expanding our role as an anchor community open space and cultural asset.

Application Information
To apply please submit your cover letter, resume, and salary requirements to jobs@bartramsgarden.org. Only those whose applications are being considered will be contacted. No phone calls, please. The John Bartram Association is an equal opportunity employer and considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.